Administrative Office Manager

One of our logistics clients based around the Heathrow area is recruiting for an Admin Office Manager.

You must come from a freight background and be knowledgeable in Facilities and Compliance

An understanding of AEO/ISO is compulsory

Excellent administrative background is required with experience working as an Office Manager.

The salary is negotiable.

If you would like more details please contact Kevin Theobald Recruitment

Salary £ NEG

Category: Administration / Accounts / Secretarial / IT, Current Vacancies, Logistics, Managerial

We have a client looking to recruit a shipping administrator for their company based in Farnborough.

This is a commercial company so knowledge of import/export shipping in this field would be an advantage.

Must have knowledge of Letters of credit and Cass accounts.

Hours are Mon-Fri 0830-8pm

Job Spec:

·Minimum of 3 years Import/Export experience

·Full understanding of Incoterms 2010

·Proficient in L/C and CAD documentation and processing.

·Experience and knowledge of export legislations and procedures including approved exporter, AEO status, hazardous goods.

·Good ability in using Microsoft Office (especially Excel)

·Exceptional attention to detail

·Ability to manage own workload and drive results

Good communication skills

·Providing accurate shipping instructions / assistance and despatch / shipping paperwork globally in accordance with customs procedures and legislation, including specialist documentary requirements and LC / CAD processes.

·Co-ordinating packing and freight transportation.

·Liaising with sub contract companies to ensure accurate and timely delivery to customers’ requirements

·Providing shipping support. Arranging the despatch, shipping documentation and collection for Exhibitions / repairs.

·Controlling demo and exhibition equipment in conjunction with the internal sales, marketing and service teams.

·Invoice generation.

·Completing shipping certificates (EUR1 / ATr / C/O) / documentation and maintaining shipment records in accordance with HMRC and audit standards.

·Signing off freight / packing invoices - Querying any invoices which are incorrect.

·Controlling all imports into the UK by providing customs clearance instructions to the necessary clearance agent within a small-time frame to minimise storage costs.

·Correlation and creation of monthly shipping spreadsheets (Excel) to enable Weekly / Monthly invoicing / despatch.

·Assisting with shipping KPIs, forecasting and revenue recognition reporting.

·Minimise business risk and highlight any risk issues.

·Providing shipping training and knowledge sharing within the business to increase awareness and continually promoting compliance.

·Working to achieve set annual objectives and projects

·All aspects of general administration

·Any tasks assigned by the department manager / team leader that are related to shipping duties

 

Salary £CIRA 27k

Category: Current Vacancies, Logistics

Our client based in the Reading area is looking for an Export Administrator with a 'can do' attitude.

Benefits include:

Hours: 08.30 to 17.00 Monday to Thursday, 08.30 to 16.00 Friday

30 minutes for lunch

Holidays: 25 days per annum + statutory bank holidays

3 days must be saved for Christmas shutdown

Pro rata basis from start date for first year

Pension: Employer pays 8% + employee pays 5%

Life Assurance: 4 x basic salary

Outline of the Role:

Ensure that delivery notes are produced efficiently and accurately on the same day for all goods ready for despatch by 3:30pm

Coordinate couriers and export paperwork

Liaise with couriers to get competitive freight quotes

Proofs of delivery to be actively chased for all exports and filed with relevant documentation.

Update customers/ account managers with latest status on a regular basis

Be familiar with the sales order process on the ERP system

Archiving of company documents for future retrieval

Assist with ad hoc projects as and when required

To provide an efficient and cheerful telephone / reception service

Attributes:

Excellent command of the English Language both verbally & written

Good attention to detail is required in all aspects of this position

Previous experience/ awareness of export procedures required

Need an ability to manage their time and prioritise effectively.

Ability to work within a fast paced environment across all facets of the business with a can-do attitude.

 

Salary £22-26k

Category: Current Vacancies, Export Airfreight

We are recruiting for a professional and experienced IMPORT MANAGER to join a well established and successful freight forwarder in the Heathrow area.

Ideally looking for someone who has had experience with perishable cargo in air and sea freight and has dealt with Compliance.

You will be handling air freight imports from start - finish as well as overseeing a team of 6 staff.

Daily duties include:
•Completing customs entries
•Developing and maintaining strong relationships with clients
•Working as part of a team and provide support and cover for colleagues during absences
•Processing pre alerts and all relevant documentation
•Tracking and tracing shipments
•Ensuring customer requirements are met
•Continuously improving processes and business performance

Monday - Friday days

Salary NEG

 

Category: Current Vacancies, Import Airfreight, Managerial

We are looking to recruit an experienced CIPD qualified HR Advisor/Manager for our client based around the Heathrow area.

This is a fairly large company and you will be reporting to the Senior Manager, Finance & Administrations

Company Requirements:

5 + years’ plus multi site experience and CIPD qualified

Excellent verbal and written communication skills

Excellent interpersonal, recruitment and interviewing skills

Strong analytical and problem-solving skills

Creative thinking and good influencing skills

Flexibility (receptive to new ideas)

Accuracy in working with large amounts of data

Duties:

Acts as System Administrator for HR database

Corresponds with employees throughout the Company and with outside agencies (including preparation and execution of employee contracts and related duties such as referencing, Criminal checks)

Processes and retains requisite information on all employees

Determines and enforces statutory requirements for employees

Ensures Employee Handbooks, contracts and other related matters are consistent with Company policy and legislation

Ensures that employees conform to the Company’s procedures

Keeps the company compliant with UK and European legislation

Talks with Company employees, or anyone else necessary, to provide information related to Administration or Human Resources (e.g. advises Company personnel on specific issues such as Company rules, benefits)

Recruitment assistance with manager as required

Staff onboarding and induction process

Management of performance evaluation process

Training and development of staff

Branch visits, support and liaison (travel is required)

Talent Management and Succession planning

Ad hoc projects and other duties as assigned

Salary Cira £45k

Category: Current Vacancies, Logistics, Managerial

Our client based around the Heathrow area is looking for two billing clerks.

This would suit someone looking to move from operations into a billing role as some freight industry experience would be good.

Would need to drive due to location of company and poor public transport

Hours are Monday to Friday 9-5.30pm and Salary £ 22-25k

Please get your cv into us today !

Category: Administration / Accounts / Secretarial / IT, Current Vacancies

We have various Air & Ocean Pricing Roles around the Heathrow and surrounding areas.

General Duties Include:

  • Provide timely responses to quotation requests from established customers.
  • Follow up on customer quotations to establish if successful and feedback if not so that pricing or strategy can be reviewed.
  • Maintenance of client tariffs within system in conjunction with Airfreight Pricing Team Leader and updating to customers once complete.
  • Assisting pricing/sales colleagues in providing responses to airfreight tenders, RFQ, RFI etc.
  • Coordinating receipt and analysis of OSP buy rates, surcharge updates and distributing to colleagues once reviewed with the Airfreight Pricing Manager.
  • Circulation of suggested sell rates and latest carrier surcharges.
  • Recording Quotations
  • Coordinating the update of surcharges on the website
  • Responding to OSP requests for export quotations
  • Negotiating export rates with airlines in the UK for specific quotations or routes.

Key Skills

Excellent communication skills.

Very detail oriented.

Ability to manage multiple deadlines and projects.

Competency in MS Excel, Word, and Power Point.

Understanding of Expeditors air and ocean operations.

Thorough understanding of ocean and airfreight pricing.

 

Salary according to AAE

Category: Current Vacancies, Logistics

Our client based in the Reading area is looking for an Export Administrator with a 'can do' attitude.

Benefits include:

Hours: 08.30 to 17.00 Monday to Thursday, 08.30 to 16.00 Friday

30 minutes for lunch

Holidays: 25 days per annum + statutory bank holidays

3 days must be saved for Christmas shutdown

Pro rata basis from start date for first year

Pension: Employer pays 8% + employee pays 5%

Life Assurance: 4 x basic salary

Outline of the Role:

Ensure that delivery notes are produced efficiently and accurately on the same day for all goods ready for despatch by 3:30pm

Coordinate couriers and export paperwork

Liaise with couriers to get competitive freight quotes

Proofs of delivery to be actively chased for all exports and filed with relevant documentation.

Update customers/ account managers with latest status on a regular basis

Be familiar with the sales order process on the ERP system

Archiving of company documents for future retrieval

Assist with ad hoc projects as and when required

To provide an efficient and cheerful telephone / reception service

Attributes:

Excellent command of the English Language both verbally & written

Good attention to detail is required in all aspects of this position

Previous experience/ awareness of export procedures required

Need an ability to manage their time and prioritise effectively.

Ability to work within a fast paced environment across all facets of the business with a can-do attitude.

Benefits:

08.30 to 17.00 Monday to Thursday, 08.30 to 16.00 Friday
30 minutes for lunch
Holidays: 25 days per annum + statutory bank holidays
3 days must be saved for Christmas shutdown
Pro rata basis from start date for first year
Pension: Employer pays 8% + employee pays 5%
Life Assurance: 4 x basic salary

Salary £22-26k

 

Category: Administration / Accounts / Secretarial / IT, Current Vacancies, Export Airfreight, Logistics

We have a great role come up with a company based in Slough. This is a team leader position and requires the candidate to be fully up to date with both Import and Export procedures.   Salary £ 35-40k

Criteria for the position:

Excellent knowledge & experience of import and export procedures, systems & processes

Excellent knowledge & experience of import and export regulations & laws

Diploma or equivalent in logistics, or similar relevant subject

Understanding of warehouse and stores operations

Experience of working in an engineering or industrial environment

Very strong admin skills

Comfortable using a computer, and has good working knowledge of Word, Excel & M3

Can lead a small team effectively, organising their daily work and motivating them to perform

Able to liaise with and work with a variety of people.

Good relationships with external companies & bodies

Well organised & results driven. Able to meet deadlines

Can communicate effectively in writing (mainly email) and verbally

Good attention to detail & sets high personal standards

Flexible & adaptable: not fazed by changing priorities and routines

Category: Current Vacancies, Export Airfreight, Import Airfreight, Logistics

Our client based at Heathrow is looking for a Graduate who has trained in Logistics & Business Management.

This role is Monday - Friday and is full time

Key Skills

  • Degree in relevant field of study.
  • A desire to work in international commerce.
  • Willingness to work in a fast paced, dynamic environment.
  • Customer focussed with excellent attention to detail.
  • Work pro-actively using own initiative.
  • Proven communication skills both written and verbal.
  • Ability to consider several possible options and decide on most appropriate method.
  • Possess appropriate IT skills.
  • Excellent process and planning skills.

Strong commercial awareness, understands impact of actions.

 

Full training will be given in exports, imports, courier, road and customer services

 

Salary £18-20

Category: Current Vacancies, Logistics